We have also seen many photos that make a photographic recording of the state without supportive text to describe the condition of parts of a building. There is often confusion between a state calendar and a state survey. The main differences are that a state plan is only a record of the condition of the building that must be attached to an agreement, while a state survey is prepared to not only indicate the condition of the building, but also to identify the necessary work, usually with the planning costs of maintenance work that may be required. There is also sometimes confusion between a dilapidation schedule and a condition schedule, a squandering schedule is something prepared during or at the end of the rental to report violations in a rental contract. Business tenants with the foresight to look for a state calendar often find solace in the simple existence of the document. However, without the advice of a real estate lawyer, tenants are likely to not know how much protection they will actually be afforded. Although it saves the cost of surveying at the beginning of the lease, the impact can be enormous. There are, of course, restrictions on the use of a condition schedule. It cannot be a tool to avoid the responsibility for repair and maintenance. If a tenant is forced to leave the property in `no better` and not do work according to it, because the property was already in poor condition, they are exposed to considerable risk. It is likely that the tenant will be held responsible for these costs and the condition schedule will not provide, at best, a limited safety net. A status plan may be required for commercial or residential leasing when a new lease is entered into to confirm the condition of the property. This ensures that the situation is recorded, so that existing defects and their repair costs are identified prior to the lease obligation and can assist in the leasing negotiation.
It can also be used to establish liability for squandering and reinstatement, usually towards the end of a lease agreement. The photo on the right focuses on the defective window, but does not record the extent of the rot. It is also impossible to see the condition of the two walls, the floor and the door outside the photo.